Volunteer Function Details and Contacts -ANNUAL RAT III Picnic:
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*Pavilion Rental - Call Fitness Center: x1091 or 1092
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SPRING & FALL PICNIC SETUP(50 PERSONS)
MEATS:
HAMBURGERS = 40
HOT DOGS = 40
CHICKEN = 50 PCS FRIED / WALMART / 24 HR NOTICE
VEGGIES:
TOMATOES (8 LARGE)
ONIONS (8 LARGE)
LETTUCE (2 HEADS)
PICKLES (1 LARGE JARS - DILL)
RELISH (1 SMALL JARS)
FIXINS:
BEANS (2 LARGE 1 GAL CANS)
POTATO SALAD (2 LARGE 1/2 GAL PAILS)
COLE SLAW (2 LARGE 1/2 GAL PAILS)
CHIPS (SMALL INDIVIDUAL BAGS)
DRINKS:
DIET SODA (3 12 PKS)
REGULAR SODA (3 12 PKS)
BOTTLED WATER (24 PK)
CONDIMENTS:
KETCHUP (2 PLASTIC BOTTLES)
MUSTARD (2 PLASTIC BOTTLES)
MAYO (1 SMALL SQUEEZE BOTTLE)
SALT & PEPPER (6 SMALL SHAKERS EACH)
UTENSILS:
PLATES
PLASTIC KNIFES / FORKS / SPOONS
CUPS
NAPKINS
TABLE CLOTHS (4-6)
TOOTH PICS
BOX LARGE STORAGE BAGGIES
COOKING:
50 LBS (2 LARGE BAGS) CHARCOAL
1 QUART CHARCOAL LIGHTER
ALUMINUM FOIL (2 EXTRA WIDE 25 FT OR 1 EXTRA WIDE 75 FT)
ALUMINUM TINS (KEEP BURGERS / DOGS / CHICKEN WARM) (6-8)
COOKING TOOLS (BBQ UTENSILS, SPOONS, KNIVES, SCISSORS)
FIREPLACE BUTANE LIGHTER
WATER SPRAY BOTTLE
SMALL SHOVEL (HAND HELD) TO CLEAN OLD CHARCOAL FORM GRILL
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- Table Ceremony Power Point Presentation
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All,
POC a the VA Medical Center is Paulette Beasley (Recreation Coordinator) (804-675-5000 x3492).
1. The 2B Hospital Ward can currently handle 6 and there is work underway to increase to 15. Paulette is in the best position to identify an adequate target group and give us 2 weeks notice when we may have an event. Further, she requests we consider an on-demand format of visitation for one or two vets. She will again call us (a couple days in advance) and ask our association for a volunteer(s) to bring food (chicken, pizza, as an example) and spend time over dinner visiting/talking. The vets really need interaction other persons outside of hospital staff. I suspect we all would consider either the large or small visitation format acceptable. Never-the-less, Paulette is the key for notification and I have CC her on this email :-)
2. I have attached a map to the hospital and hospital floor plans detailing the 2B ward office/dining area (small event) and the multi-purpose room (large event).
3. We can bring family members however the children have to be at least 12 years old. This restriction is due to the spreading if infectious agents.
This is a great plan! It will evolve, over time, into an extremely worthwhile experience for both our association and the hospital. We will have sufficient notice, in either situation, to react when she calls. Please monitor your RAT III emails and look forward to those opportunities as they are broadcasted :-)
Thanks
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MAP:
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VA MEDICAL CENTER FLOOR 1
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1L = MULTI-PURPOSE ROOM (large events)
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VA MEDICAL CENTER FLOOR 2
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2B = Paulette Beasley’s Office (2B-158) and small dining room at end of 2B hall (small events)
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LAST UPDATED 19DEC06
